How does the structure of a motivation letter look like? Find out how to write a motivation letter
The correct structure of a motivation letter is very important when you apply. First of all, the motivation letter is a business card of yourself.
Secondly, you want your motivation letter to be spelled out between all the others. And thirdly, you probably do not want to write a motivation letter too often, but get a job as soon as possible.
In addition to the question “What do you put in a motivation letter” is the question “How does the structure of a motivation letter look like?” Very important. The correct structure ensures that a process takes place in the head of the reader so that they process the information you want at the right time.
In a good motivation letter, you briefly and succinctly explain why you are ambitioning this job and why you are the right person for this job. In addition, you give your positive points, your job experiences, and show that you meet job requirements.
In addition to what has to be in your motivation letter and what has to be included in your resume, for a good application, the creation of a motivation letter is also of great importance. If your letter of motivation is at the correct length, there are no typing and language errors, and if the letter is taken care of, your letter can be put aside because the structure is incorrect.
Therefore, keep the following order in structure:
• Perfect opening
• Why are you the designated person
• Skills and properties
• Closure with invitation
The opening sentence of a motivation letter, perfect opening
With the opening sentence you can get to the attention of the reader. Many people start with standard phrases like: “Following your ad ….”, Or “I hereby apply for the function of ….”, Or “I’m interested in the vacancy of …. Which you offer. ”
These kinds of sentences tell the reader something that they have known for a long time because they have placed the ad. And when you’re on a stack of many application letters and you’re the other, the reader automatically gets the feeling of “sigh, again such a standard letter!” That’s what makes you upset with the one who wrote a catchy opening sentence. More about this in the article “Successful opening sentences for a motivation letter”.
Take the time to find a good opening sentence that matches the job you are applying for. With a good opening line, defeat at least three-quarters of your competitors and that makes sure your letter does not end up on the pile of rejections.
Introduction of a motivation letter
Your opening sentence is the first sentence of your introduction. In this introductory paragraph, briefly indicate why you apply for this job and what, in the vacancy, you are looking forward to.
Keep it short and try to limit your introduction up to 5 lines. Less is preferred.
Why are you the right person for the job?
After the briefly introduction, explain why you think to be the right person for this job. Of course, because you have the skills for this function, but also because you are well connected to the team you enter, or that the company’s vision matches your vision. Show why you fit this business well.
This part is also mentioned as the argumentation. You indicate what you have to offer your potential employer. If necessary, you briefly describe something about your education, background and relevant job experiences. Keep it short and refer to your resume for more information. Name your in your argumentation only the really relevant matters. For example, if you have 20 years of working experience, you do not have to mention your education anymore. And you do not need to say anything about activities that are not or less interesting for this feature. Restrict yourself to what you expect the reader wants to hear and know.
Skills and properties
In your argumentation, your skills and features may also be offered. You can choose to place them in a separate paragraph. A skill or property is something different than experience. The right skills and features are very important for a job. By putting them in a separate paragraph, you put a little more emphasis on it.
This part of the motivation letter also addresses the requested features. In most vacancy ads there are a number of properties and skills expected of the candidate. In this part of the motivation letter you will confirm these.
If you do not have one or more of these requested skills or features, that is no reason for rejection. Of course, you will not pay attention to that typical questions in the motivation letter. This requested skill or property, you can just leave it away.
Do not just copy the lines from the ad, but pack it in sentences by telling something about yourself. For example: “With me, you get an experienced team player, who is learning, flexible, enthusiastic and independent. In addition, I know others to motivate me and come together to get the best results.”
In these sentences, you show that you are a team player, experienced, instructive, flexible, enthusiastic and independent and motivating others.
Closure with invitation
With previous sections, you have indicated why you are the right person for the job. It is a kind of business card that let you be invited for a job interview. If it’s good, you’ve made your potential employer curious about who you are. In a good motivation letter you have not been able to show everything about yourself. And the supplementary resume is not enough for that. You need a job interview to present yourself. But also to find out if there really is a click between you and they as they expect there to be.
Therefore, ensure a good closing, inviting you for a job interview. Of course, you do not do that by insisting you, but by making them more curious about you.
An example of a good closing paragraph: “This motivation letter is actually too short to give a complete picture of myself. Besides, I have more to offer, I would like to talk about that in a job interview.”.
Conclusion how to write a motivation letter
The above description of the motivation letter is standard. You can choose to deviate from it. When it comes to a creative job, it can be very successful to show your creative side equally. But in most cases it does not work. The mentioned structure of a motivation letter is in most cases the right one. It is up to you to pack the correct information per item. Here you can be creative in order to get your potential employer more interested in you so that you are invited to a job interview and get in there. Look at our motivation letter example page, for a concrete example to download.
Success in writing your motivation letter.